Not for Profit & Charity Payroll and HR – Services & Software

Many charities and not-for-profit organisations have complex staffing and payroll structures. Most companies will employ a fairly stable number of staff either part-time or full time, with staff arrivals and departures being relatively infrequent.

Charities, on the other hand, may have a large bank of staff to call on for short periods at random times of the year, so that only a small percentage of staff on file might actually receive a payslip in any particular month.

In addition, many charity staff members are volunteers who may only receive expenses payments.

Where staff are paid a wage, this can often be on a short term contract basis, perhaps for just a few weeks. Other staff may be paid on commission only, with zero base wage. And there is also a generally high turnover of staff, resulting in a fair amount of admin in getting new staff added to the payroll and then removed again.

As a result, many such organisations find it easier to rely on expert payroll outsourcing or bespoke payroll and HR software to ease the burden on their payroll teams.

Charity Payroll Outsourcing Services

The payroll requirements for a charity tend to be rather different to that of a conventional company, usually resulting in a higher than average level of complexity. Many charities also need to allocate wages and expenses to specific projects in order to allow costs to be closely tracked. They frequently need to provide payments to non-UK workers, which can create complex taxation issues. They also need to administer complicated salary sacrifice and Give As You Earn schemes.

All these issues mean that managing charity payroll in-house is a significant issue for charities, often requiring a full-time staff member to manage it, or requiring other volunteer staff to spend time managing payroll issues rather than running the charity’s core activities.

Charity payroll services present some special challenges compared to a more conventional business – so it is important to select a provider who understands these needs and is set-up to cater for them. FMP Global’s payroll services team are a Trusted Supplier for the National Council for Voluntary Organisations (NCVO), so you can be assured we’ll provide you with a service that will allow you to focus on your charity’s core objectives.

  • A dedicated payroll manager
  • Online payslips & payments
  • Payslip distribution
  • In-depth reporting
  • System set up & testing
  • Validated & audited calculations
  • Data entry & processing
  • Personnel & document production
  • EOY figures
  • BACS payments
  • Integration with existing systems (part managed)
  • Comprehensive training

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Charity HR & Payroll Software

When the numbers of staff and complexity of tracking them rises above a certain level, getting access to fully-featured technology via the latest HR and payroll software can help. Our software solutions can easily cope with the complexities of a not-for-profit organisation.

FMP Global’s payroll and HR software empowers payroll teams in charities and not-for-profit organisations. Our HR and payroll software is fully scalable with your organisation and has been developed to be feature-rich, secure and reliable. It can cater for all the special circumstances that are unique to charities and frees up charity personnel to concentrate on delivering its services.

If you’re looking to integrate your HR and workforce management, time and attendance software, or enhance the way you work with employee self-service and remote workforce access then speak with us.

Our charity HR & payroll software service includes:

  • Employee management
  • Expenses & benefits management
  • Payroll system
  • BACS Auditing
  • Online payslips
  • Real time net pay calculations
  • Multi payroll
  • Multiple payslip types
  • Tax & NI calculations

SHAK

“Using FMP has dramatically sped up the way in which payroll is completed within the office. It has saved us time by ensuring a consistently accurate payroll operation and has allowed us to closely monitor the payroll with comprehensive reports via software systems which we previously did not have access to and would not have been able to afford ourselves.”

John Boyle, Deputy Director SHAK

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Why Choose FMP?

Our experience in the charity payroll sector has led us to produce a flexible, all inclusive payroll service that meets the unique needs of the Not-For-Profit market.

Flexibility

Our outsourced payroll services and software solutions are fully tailored to meet the needs of charities. Whatever your charity needs, we’re here to help.

Trust

We are the NCVO’s preferred supplier for charity payroll due to our expertise and service. In addition, we are ISO 27001, 9001, 14000 and GDPR compliant.

Save Time & Money

Running payroll can take up valuable hours, which costs charities funds they can ill afford. Outsourcing your payroll can generate considerable cost savings in the long-term.

Key Considerations for Charity Payroll & HR

1. Complex staffing structures

Charities and not-for-profits often have complex payroll and staff structures. You might require a mixture of full time, part time or volunteers working for the charity, and each instance requires its own different payroll and onboarding process.

Where staff are paid a wage, this can often be on a short term contract basis, perhaps for just a few weeks. Other staff may be paid on commission only, with zero base wage. And there is also a generally high turnover of staff, resulting in a fair amount of admin in getting new staff added to the payroll and then removed again. A typical charity payroll could include:

  • Commission-based fundraising
  • Fund-specific payroll allocation
  • Trustee expense payments
  • Volunteer workers
  • Temporary contract workers
  • High staff turnover
  • Low paid employees
  • Non-UK workers
Any or all of these issues could affect a charity’s payroll and even change from one month to the next.

2. Irregular payroll every month

Some charities have a large bank of staff to call on for short periods at random times of the year. As such, only a small percentage of staff on file might actually receive a payslip in any particular month.

If you are campaigning more at certain times of year, it might be the case that you require a higher number of staff during these times, and then less so in between. This means irregular payslips, expenses payments for volunteers, alongside the general day to day complexities of HR and payroll.

More irregularities can lead to mistakes. Mistakes can cost money and even lead to problems with statutory compliance.

3. Charity Compliance Requirements

Due to the complex nature of charity payroll, charities need to make sure they are compliant with reporting and other obligations. A lack of compliance can cost money, which ultimately means fewer funds for those in need.

FMP Payroll Services Brochure

FMP Global knows that every business is different so we provide a broad range of flexible payroll solutions, from fully managed payrolls to bureau solutions. Those organisations that seek to realise the benefits of outsourcing know that choosing the right partner is crucial to making that choice a success.

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